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Friday, November 9 • 9:45am - 10:30am
Springing into Collections: Best Practices for Inheriting an Academic Library Collections Budget

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Starting a position as a collections development librarian, or being assigned responsibilities to oversee collections in an academic library, can be a daunting task, regardless of how healthy or extensive the library's budget is. This presentation will offer insights and advice to those who are relatively new to assuming a collections budget from a panel of librarians from private and public, small and large university libraries. We will offer some best practices for assessing fund structures, spending patterns, and trends. Participants will understand navigating restricted and unrestricted funds, and strategizing spending models, such as demand driven acquisitions, evidence-based acquisitions, and purchase on demand, in the context of configuring an overall materials budget. We will demonstrate the analytical components of ILS, ERM, and subscription agent systems. Particular attention will be paid to how best to make use of usage statistics, circulation patterns, peer comparison reports, consortial reports, and cost-per-use in planning and assessing allocations. And, we will discuss some key constituents one needs to work with in overseeing a collections budget, including a university's budget/procurement office, vendors, legal counsel, and librarians from units throughout the library. We will share our experiences in working with these stakeholders in considering such matters as long- and short-term license agreements, managing invoice renewals, and forecasting future spending and allocations. Regardless of the size of an academic library’s collections budget, we will show some commonalities that can occur in approaches for one new to assuming a collections budget.

avatar for Anthony Watkinson

Anthony Watkinson

Principal Consultant, CIBER Research


Kevin Garewal

Associate Director, Harvard Law School Library

Sean Kennedy

Collections & Content Strategies Librarian, University of Akron
avatar for Charles Lyons

Charles Lyons

Director, Butler Library, State University of New York College at Buffalo
Charles Lyons is Library Director at Buffalo State College. Previously he served as Associate University Librarian for Discovery & Delivery at the University at Buffalo, worked in the corporate library at Lehman Brothers, and in the Science and Engineering Libraries at the University... Read More →

Richard Wisneski

Associate University Librarian, Discovery and Delivery, University at Buffalo Libraries
Interim University Associate Librarian. Oversee Technical Services, Delivery Services, and Collections. Also, institutional lead for ProQuest Alma/Primo LSP migration.

Friday November 9, 2018 9:45am - 10:30am EST
Colonial Ballroom, Francis Marion Hotel